California Association of Health and Education Linked Professions JPA

“Our Mission: The relentless pursuit of whatever works in the life of a child.”

• LEA Directors
• LEA Support Staff for Directors
• County Area Directors
• Support Staff for County Area Director
• LEA "Coordinators" (person who helps at the LEA level; that person holds a different position in each LEA - it could be a LEA level support person, an SLP, a nurse, even a director)
• All Desert/Mountain SLPs
• County DHH classroom teachers and itinerants

• Initials require forms D/M 108, D/M 66, and D/M 63
  • Two failed hearing screenings or an audiogram, grades, and a current IEP (if the student is already identified as meeting the criteria as a student with disabilities) *Does not apply to D/M Operations
• Annuals require forms D/M 108A, D/M 66, and D/M 63 (for current school year)
• If the paperwork is not complete, send back to the LEA electronically and request completion

• Provide Pacific Hearing Services with a follow-up log that includes the list of students to be seen, types of appointments, school of attendance, appointment times, and what will be done during the appointment. *Does not apply to D/M Operations
• Ensure all paperwork is sent electronically to Pacific Hearing Services

• When there is a LEA/charter without an SLP or an SLP with limited time or expertise, a request to the Area Director and support staff needs to be made for a DHH Itinerant teacher to participate in the IEP meeting to assist in the interpretation of the audiology report. DHH Itinerant teacher to email Area Director and support staff of requests that do not come from the Area Director

New Equipment

• SELPA coordinator sends purchase order for equipment and provides tags to Pacific Hearing Services
• PHS delivers equipment to student
• PHS sends assigned delivery receipt to SELPA business department. Receipt includes student name, site, make, model, serial numbers, and tag numbers
• SELPA business department enters equipment in database with LIE numbers, serial numbers, and tag numbers.

• Equipment returned to DM Ops with student name and site
• DM Ops coordinator reports returned items to PHS to confirm all components assigned are returned
• PHS informs DM Ops if all components are accounted for or what components are missing
• DM Ops  notifies SELPA business department of returned and/or missing equipment
• SELPA business department updates database
• SELPA business department updates database with new student and site information

• PHS is notified of lost equipment
• PHS reassigns equipment in inventory or orders replacement equipment
• PHS sends assigned delivery receipt to SELPA business department. Receipt includes student name, site, make, model, replacement serial numbers, and tag numbers
• SELPA business department updates database with serial number as needed
• For repaired equipment, PHS notifies SELPA business department of new serial number to update database

• PHS generates and sends list of students assigned equipment by LEA and site to the SELPA coordinator
• SELPA coordinator distributes list to LEA coordinator
• LEA coordinator distributes information to site contact
• Site contact inventories equipment
  • If the student stays at the school site, secure equipment and note location on inventory log
  • If the student is remaining in the LEA but is changing sites, equipment is returned to the LEA coordinator to secure and location is noted on the inventory log
  • If the student is changing LEAs or leaving the SELPA, equipment is returned to LEA coordinator, noted on log, and returned to the SELPA coordinator
  • LEA coordinator sends copy of completed inventory log to SELPA coordinator
  • SELPA coordinator shares log with PHS for any needed follow-up

• SELPA coordinator updates inventory log and distributes to PHS and LEA coordinator
  • If student stays at the school site, LEA coordinator arranges transfer and in-service of equipment
  • If student is remaining in the LEA but is changing sites, LEA coordinator arranges transfer and in-service of equipment
  • If student is changing LEAs, SELPA coordinator will contact LEA coordinator to arrange transfer and in-service of equipment

• SELPA coordinator emails LEA coordinators a list of students who were not seen in the past year, moved, etc.
• SELPA coordinator double checks MIS against audiology roster